Justify alignment works best on multicolumn layouts, because small-width columns don’t make the reader lose the position of the next line.
The effect of full-justified text-which produces straight left and right edges of a text block-results in uneven space between words, which may be harder to read: the uniform shape of the justified paragraph block makes it easier for the eye to get lost when returning from the end of one line to the start of another. Use Right alignment just on special paragraphs (like signatures or citation credits). (or “hard”) left edge and ragged right edge combination of standard Left alignment tends to performs best for readers because it helps the eye find the start of the next line when it leaves the end of the last one. Section titles must be always Left aligned. Use Center alignment just for chapter titles that begin on a new document page, or to present the author name that may appear right before or after the document title.ĭon’t use Center alignment on document section titles, because the reader may lose them when reading. It is referring to the undulating shapes created by the white space along the opposite side of text alignment.Ĭenter alignment has double ragged edges (at left and right) that impede reading speed and comprehension. The correct use of text alignment is a matter more of taste than of science, but it’s necessary to follow some simple rules if you want your documents to look better and to be as legible as possible.Īlthough there is no scientific research to sustain this argument, most typographers believe that reading is improved when the correct alignment is used, so follow these simple principlesĪ “ragged” edge happens at the right of a Left alignment, at left of a Right alignment, and at left and right of a Center alignment. Press the Enter key repeatedly to insert as many lines of text as you want, and note that Microsoft Word will add a new ¶ paragraph mark for each Enter key you press, each one inheriting the same formatting options of its predecessor (Figure 2-5).Īlignment controls how each text paragraph aligns to the page margin, and just as any other text processor, Microsoft Word allows a choice between Left, Center, Right, and Justify alignments. This is the second level of inheritance: each paragraph receives the same formatting options of its predecessor. When you press the Enter key and continue to type, you will realize that a new ¶ paragraph character will appear in the text, and that all precedent formatting attributes will be copied from the previous paragraph to this new one. ”, in the middle of the text line, for each space you typed with your keyboard space bar (I put a sequence of three space characters at the end of the text so you can see them).Note in Figure 2-4 that when the Show/Hide option is selected, Microsoft Word also shows a second hidden character: the dot character “ Whenever you apply a font property to the text, everything you type will continue to be formatted using such properties, until another set of properties is selected.
This is the first word processor inheritance level: font properties. The document sited on the Exercise section can be found by downloading the Chapter02.zip file from this Internet address:įigure 2-4 Whenever you change any font properties, these properties will remain active for whatever you type, constituting the first inheritance level of any word processor
MICROSOFT WORD INHERIT FONT HOW TO
In this chapter, you will see how these hidden characters and formatting inheritance impact Microsoft Word text, why it is so important to control the text flow, and how to take advantage of knowing that they were inserted in the text to gain precise control over any. ↲ indicates a Shift+Enter key combination pressed in the document, used to manually break a text line. → indicates a Tab key pressed in the document, used to displace the text to the next tabulation mark. ¶ indicates an Enter key pressed in the document, used to represent the end of a text paragraph. To format its text paragraphs, Microsoft Word uses three main hidden characters: Every word processor-Microsoft Word included-bases its inner workings on hidden characters and the basic principle of inheritance to copy the format applied to whatever is under the cursor to what comes next.
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